The agenda for the upcoming meeting of the Legislative Assembly contains the item below. A reminder that the meeting has been relocated to the California NanoSystems Institute (CNSI) Auditorium.
Senate members, whether members of the Legislative Assembly or not, should have received a notice of the meeting with a link to indicate attendance. Any Senate member can attend; only those who are members of the Legislative Assembly can vote.
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August 28, 2025
Darnell Hunt
Executive Vice Chancellor and Provost (EVCP), UCLA
Re: 2024-25 State of Shared Governance at UCLA
Dear EVCP Hunt,
I’m writing to summarize the state of shared governance at UCLA during the 2024-25 academic year. There were some areas of progress, particularly regarding communication protocols about instructional modality during emergencies and the very recent inclusion of the Senate Chair as a permanent member of the Chancellor’s Cabinet. But these gains were overshadowed by the magnitude of deficiencies regarding proactive consultation with the Senate on this year’s budget, and the troubling trend of excluding the Senate from critical early stages of decision-making.
Shared governance is mandated by the University of California in Regents Bylaw 40.1 which “recognize[s] that faculty participation in the shared governance of the University through the agency of the Academic Senate ensures the quality of instruction, research and public service at the University and protects academic freedom” (UC Regents Bylaw 40.1). The Regents have delegated authority over admissions, degrees, courses, and educational policy to the Academic Senate, and formally empowered the Senate to create “committees to advise the President and Chancellors on campus and University budgets.”
Shared governance helps the Administration make better informed decisions, decisions that take into account the expertise and experiences of the Senate Faculty who carry out the university’s academic mission. We have repeatedly seen the deleterious consequences of decisions made without Senate consultation: the ASE contract negotiations, Ascend, various real estate purchases, and the graduate funding crisis.
Budget. There was no meaningful Senate consultation on the 2025-26 budget. The Council on Planning and Budget (CPB) received no data or other written materials from the Chief Financial Officer (CFO) about the budget situation, and was unable to fulfill its duty to “specifically review and formally articulate a Senate view regarding the campus budget and each major campus space-use and building project at each project's proposal, planning, and building stages.” (Divisional Bylaw 65.3.C) We appreciate your promise that the CFO will work with CPB in accordance with this bylaw in the 2025-26 academic year. A repeat of this year’s failure by Administration to provide data and solicit substantive Senate advice on the budget will damage not only the level of trust between Administration and Faculty, but also the likelihood of buy-in and support for any additional budgetary measures that may be needed.
Workgroups without Senate Representation. In the absence of consultation with CPB, strategic decisions regarding the budget and deficit reduction were made by an unofficial, behind-the-scenes administrative workgroup from which the Senate was excluded, despite repeated requests by Senate leadership. Similarly, campus strategy with regard to the future of graduate education was developed by an administrative workgroup. Here, too the Senate was excluded despite repeated requests. A letter on this subject from the Senate Chair went unanswered.
Senate consultation must not be shirked. The above concern about excluding the Senate is greatly mitigated when there is meaningful subsequent Senate consultation, that is, when the administration provides a written proposal so that Senate committees with appropriate expertise can read, discuss and provide feedback. Including Senate leadership on workgroups is an acceptable substitute only in rare cases of issues that are truly too urgent or too sensitive for full consultation. For example, including the Senate Vice Chair/Chair Elect on the Federal Actions Advisory Committee is a reasonable case where this is appropriate. But issues like the campus budget and graduate education funding are long-standing issues that warrant full consultation.
As you know, the Senate has become more agile in providing formal advice: through additional meetings, independent review, and subcommittees, Senate committees have responded quickly when warranted. We will continue to do so. Indeed, the Senate has repeatedly found ways to quickly respond to "time-sensitive" and “emergency” situations only to find that the Administration fails to act promptly (e.g., Data X, Research Park, graduate funding implementation). Invoking time sensitivity to avoid formal consultation damages trust and credibility when the alleged urgency repeatedly proves false.
To underscore the main point: Meeting with Senate leadership and/or Senate committee chairs is not a substitute for Senate consultation. Nor is including Senate leaders on administrative workgroups. Administrators must not conflate conversations with individuals in Senate leadership positions and consulting with the Senate as an institution. This has occurred repeatedly, particularly in areas under the responsibility of the Administrative Vice Chancellor, leading to overall degradation of trust.
Instructional Modality during Emergencies. The administration does not have the authority to mandate remote instruction during emergencies. Only the Senate can make this decision. This authority was breached during the Spring of 2024, when a small (but serious) protest in one building led to a weeklong imposition of remote learning. Campus was open for all activities except instruction. This was a low moment for shared governance, and a clear instance of administrative convenience being prioritized over the academic mission. To avoid further such instances, the Senate developed a protocol for rapid decision-making regarding instructional modality during crises. The protocol was unfortunately not followed by Administration during the early weeks of January’s fire emergency. At the Senate’s insistence, the administration began following the protocol toward the end of the fire emergency, and the Senate demonstrated its ability to deliver clear and appropriate decisions about instructional modality when it receives accurate and timely information about emergency conditions.
Since that time, the Associate Vice Chancellor for Campus and Community Safety (AVCCCS) and the Assistant Provost and Chief of Staff to the EVCP have worked in partnership with the Senate to hone the protocol to ensure that campus is kept safe and that emergency decisions appropriately consider the academic. Good faith leadership by the AVCCCS in engaging with the Senate and following up give us reason to believe that genuine progress has been made in this area.
Moving Forward. The absence of consultation and lack of transparency regarding the budget is stoking toxic divisions among Faculty at a time when unity in the face of outside threats is essential.
Going forward, we ask the following:
1. The CFO will follow historic and systemwide norms in engaging with CPB: he will attend all meetings or send the AVC for Academic Planning and Budget in his place. CPB will receive written information on the state of the budget at the beginning of the academic year and throughout, with sufficient detail to allow it to offer meaningful input well before the finalization of the budget.
2. Administration will respect Senate authority over instruction and follow the protocol for changes in campus operating status.
3. The Senate will be included in groups convened for emergency planning from the outset, regardless of the nature of the emergency (physical threats to safety, federal activity, etc.) whenever there is potential impact on research and teaching.
4. All proposals that may affect the academic mission, even indirectly, will be formally reviewed by the Senate before implementation following our consultation process. This process includes space usage, IT and Goal V planning.
Senate leadership is accountable to the Senate Faculty as a whole. Across campus, Faculty are asking questions about the budget process, and about the state of shared governance at UCLA. These questions deserve answers. Toward this end, and in keeping with the Senate’s ongoing commitment to transparency, we will post this letter on the Senate website. We hope to receive a reply from you that we can post as well. In response to Faculty concerns, the Senate intends to incorporate more frequent reports about the state of shared governance in Senate communication going forward.
We are happy to continue working to find ways to make Senate consultation more efficient and effective. We approach our role in shared governance with a spirit of good faith engagement and commitment to the academic mission. We hope for substantive, consistent, and strong shared governance in the 2025-26 academic year at UCLA, a time when our unity is so important.
Sincerely,
Kathy Bawn
2024-25 Chair, UCLA Academic Senate
cc: Julio Frenk, Chancellor, UCLA; Tim Groeling, 2025-26 Vice Chair/Chair Elect, UCLA Academic Senate; Andrea Kasko, 2024-25 Immediate Past Chair, UCLA Academic Senate; Megan McEvoy, 2025-26 Chair, UCLA Academic Senate
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Source: https://dms.senate.ucla.edu/~councils.and.committees/?LgA.meetings.